MindPath Innovations Continued Education Provider Policy

1. Introduction

Purpose of the Policy Manual

This policy manual serves as a comprehensive guide for the continued education (CE) programs offered by MindPath Innovations. It ensures alignment with our organization's mission and ethical standards.

Mission & Vision of MindPath Innovations

Mission: To reimagine the way continued education is offered, adding a 'wow' factor through innovative means.
Vision: To become a globally recognized leader in continued education for mental health professionals by providing high-quality, engaging, and accessible training.

Certification & Compliance

MindPath Innovations adheres to strict policies and guidelines to maintain certification as an approved CE provider. All training programs, instructors, and participants must comply with these standards.

Scope of the Manual

This manual applies to all CE courses, instructors, participants, and administrative staff associated with MindPath Innovations' training programs.

2. Organizational Structure

Leadership and Governance

MindPath Innovations is governed by a leadership team responsible for overseeing CE program development, quality assurance, and regulatory compliance.


Roles and Responsibilities of CE Program Staff

  • Program Director: Ensures compliance with governing body requirements and oversees course approval.

  • Instructors: Develop and deliver courses following governing bodies and MindPath Innovations' standards.

  • Administrative Staff: Handle registrations, attendance tracking, record-keeping and all contact with governing bodies.

Ethical Standards and Professional Conduct

All individuals involved in CE programs must adhere to ethical guidelines set by governing bodies and MindPath Innovations.

3. Course Development & Approval Process

Criteria for Course Approval

Courses must align with MindPath Innovations content areas, be evidence-based, and support professional development in mental health fields.

Instructor Qualifications & Selection

Instructors must hold appropriate credentials, demonstrate expertise, and have experience in adult education.

Curriculum Development Standards

Courses must include clear objectives, interactive learning components, and potential competency-based assessments.

Learning Objectives & Outcomes

Each course must define measurable learning objectives aligned with industry standards.

Instructional Methods and Modalities

MindPath Innovations offers in-person, on demand, and virtual training, incorporating multimedia and interactive components.

Use of Technology in Training

We leverage a Learning Management System (LMS) to facilitate online course delivery, assessments, and certification.

4. Participant Eligibility & Enrollment

Target Audience

Licensed mental health professionals, pre-licensed clinicians, and allied professionals seeking continuing education credits.

Registration Process

Participants register through our MindPath Innovations (or sister registration) website, by selecting courses based on their professional needs.

Fees, Discounts, and Membership Perks

Course fees vary by program, with discounts available for members of our developing subscription platform.

Accommodations for Disabilities

We ensure ADA compliance by providing reasonable accommodations for participants with disabilities. For ADA assistance, please contact administration at info@mindpathinnovations.com.

5. Attendance & Participation Requirements

Minimum Attendance Requirements

Participants must attend at least 95% of the course duration to receive CE credit.

Engagement & Participation Expectations

Active participation is encouraged through discussions, case studies, and assessments. Cameras must be on and the participant visible 95% of the time during virtual training.

Attendance Verification Methods

Attendance is tracked through sign-in sheets (in-person) or digital monitoring and tracking (online sessions).

6. Assessment & Completion Standards

Criteria for Successful Course Completion

Participants must meet attendance requirements, complete course survey, and pass post-training assessments, if applicable.

Post-Training Assessments & Quizzes

Courses may include quizzes or case study evaluations to measure learning outcomes.

Evaluation of Learning Outcomes

Participants complete course evaluations to provide feedback on content effectiveness.

Issuing CE Credits & Certificates

Certificates are issued via email upon successful course completion and completed evaluations, and stored in our records for future access.

7. Record-Keeping & Documentation

Confidentiality and Data Security

Participant records are securely stored and accessed only by authorized personnel. All personal information, including name, address, social security number, telephone number, email address, and financial information will be kept secure and confidential.

Disclosure and Use of Client Information in CE Programs

MindPath Innovations is committed to safeguarding participant confidentiality in all CE programs. Any disclosure or use of participant information within training sessions will adhere to the following guidelines:

  1. Informed Consent: Participants will be informed if any aspect of their personal information is to be used in case studies, discussions, or training exercises. Consent must be obtained in writing.

  2. Anonymization: Identifiable information will be anonymized whenever possible to protect participant privacy.

  3. Restricted Access: Only authorized instructors and administrators will have access to participant information relevant to course delivery.

  4. No Unauthorized Sharing: Participant information will not be shared with third parties without explicit consent, except as required by law or governing bodies regulations.

  5. Secure Communication: Any participant information transmitted electronically will be encrypted and protected against unauthorized access.

Participant records are securely stored and accessed only by authorized personnel. All personal information, including name, address, social security number, telephone number, email address, and financial information will be kept secure and confidential.

Potential Breaches and Response Plan

In the event of a potential or actual breach of participant information, MindPath Innovations will take the following steps:

  1. Immediate Containment and Assessment: Identify and mitigate the breach to prevent further data exposure.

  2. Notification to Affected Individuals: If sensitive participant information is compromised, affected individuals will be notified promptly.

  3. Investigation and Documentation: Conduct a thorough investigation to determine the cause and scope of the breach, documenting findings and remediation steps.

  4. Corrective Measures: Implement necessary security improvements to prevent future breaches.

  5. Reporting to Regulatory Authorities: If required by law or governing bodies guidelines, the breach will be reported to relevant regulatory bodies.

  6. Staff Training and Policy Updates: Enhance training programs for employees and update security protocols to reinforce data protection measures.

Retention of Training Records

Records are maintained for at least five years per governing bodies guidelines.

Access to Participant Records

Participants may request copies of their completion records through our administrative team.

8. Fees, Refunds, and Cancellations

Fee Structure

Course fees vary based on content, format, and instructor. Fees are listed on the MindPath Innovations website and must be paid in full before course access is granted.

Refund Policy

  • Full Refund: Participants who cancel at least 7 days before the course start date are eligible for a full refund.

  • Course Transfer: Participants who cancel less than 7 days before the course start date are not eligible for a refund, but can transfer their registration to another course. 

Course Cancellations by MindPath Innovations

If MindPath Innovations cancels a course due to unforeseen circumstances, participants will receive a full refund or the option to transfer to another course.

9. Grievance & Complaint Resolution Policy

Procedure for Addressing Complaints

Complaints must be submitted in writing to info@mindpathinnovations.com and will be reviewed within 10 business days.

Appeal Process for Participants

Participants may appeal decisions by submitting additional documentation for review.

Conflict Resolution Mechanisms

Mediation or administrative review may be used to resolve disputes.

10. Marketing & Promotional Policies

Ethical Promotion of CE Programs

Marketing materials must accurately represent course content and instructor credentials.

Branding & Messaging Guidelines

All promotional content must align with MindPath Innovations' mission and values.

11. Instructor & Speaker Policies

Code of Conduct for Trainers

Instructors must uphold professional and ethical standards during training.

Compensation & Agreements

Instructor agreements outline compensation, intellectual property rights, and course expectations.

Continuing Education Requirements for Instructors

Trainers must stay current in their field and engage in professional development activities.

12. Diversity, Equity, & Inclusion (DEI)

Commitment to Diversity & Inclusion

MindPath Innovations values diversity and strives for inclusive education practices.

Policies for Equitable Course Access

We ensure courses are accessible and inclusive for all participants.

Cultural Competency Training

Instructors receive training on cultural competency and inclusive teaching methods.

13. Compliance with Laws & Ethical Standards

MindPath Innovations complies with all applicable local, state, and federal legal requirements in the development, delivery, and administration of its CE programs. This includes adherence to data protection laws, professional licensure requirements, and nondiscrimination policies to ensure ethical and lawful operations.

14. Policy Review & Revisions

Frequency of Policy Review

This policy manual is reviewed annually to ensure alignment with governing bodies and industry changes.

Process for Updates & Amendments

Updates are approved by leadership and communicated to relevant stakeholders.

Communication of Policy Changes

Changes are documented and distributed via internal communications and our LMS.

15. Final

This Continued Education Provider Policy Manual serves as a foundational document guiding MindPath Innovations' commitment to providing high-quality, ethical, and effective training for mental health professionals. By adhering to governing bodies standards, local, state, and federal regulations, and our organizational values, we ensure that our CE programs meet the highest standards of professionalism and excellence. We encourage all participants, instructors, and staff to familiarize themselves with these policies and work collaboratively to uphold the integrity of our training programs. For any questions or clarifications, please reach out to our administrative team at info@mindpathinnovations.com.